Rules and Regulations Since 2018 - New Policies for Co-op and Condo Boards

Co-Op, Condo & Real Estate Advisor

PUBLISHED ON: February 26, 2019

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Your state Legislature and City Council were quite active since 2018, passing numerous regulations impacting the co-op/condo/HOA community. To get 2019 started off right, we thought we would share these new requirements and their respective deadlines with you. We include below an executive summary of the new regulations.  

January 1, 2018 - Conflict of Interest Disclosure (Business Corporation Law Section 727):

As of January 1, 2018, co-op and condo boards were required to annually disclose to shareholders or unit owners any contracts that were awarded where there was an interested director or manager, or the lack of any such contracts.

For more information, see: “Conflict of Interest or Not — New Law Says That Co-op and Condo Boards Have to Disclose.”

August 28, 2018 - 
Smoking Policy (Local Law 147):

Co-op and condo boards were required to adopt a smoking policy for all indoor and outdoor areas of their premises by August 27, 2018, and notify all building residents of the established smoking policy.

For more information, see: “Secondhand Smoke Liability After Connaught: Eased, But Not Naught.”

December 17, 2018 - Online Filing of Bedbug History Report (Local Law 69):

Co-op and condo boards had until February 28, 2019 to submit an online application to the HPD, certifying how many units had a bedbug infestation in the last year, how many units used eradication measures, and how many units still had bedbugs after the eradication measures were performed.

For more information, see: “New Online Bedbug History Report to HPD.”

December 6, 2018 - Providing Stove Knob Covers (Local Law 117):

Effective as of December 6, 2018, co-op and condo owners renting out their units must ask tenants whether any child under the age of six resides in the apartment and comply with any requests for stove knob covers for their tenants’ gas-powered stoves.

For more information, see: “New Law for Providing Stove Knob Covers.”

December 31, 2018  - Water-Saving Fixtures Required for Multiple-Family Conservation Program (NYC Department of Environmental Protection rule):

Buildings whose water usage is billed under the Multi-Family Conservation Program had until December 31, 2018, to certify that at least 70% of units have water-saving toilets, showerheads and faucets installed, otherwise there will be a 10% surcharge on their water bill.

For more information, see: “Multi-Family Conservation Program Compliance Deadline.

January 1, 2019 - Gas Piping System Inspection (Local Law 152):

Starting January 1, 2019, buildings with gas piping must have a licensed master plumber inspect the gas piping system at least once every five years, and submit the inspection results to both the NYC Department of Buildings and the utility companies.

For more information, see: “New Mandatory Gas Piping System Inspection Once Every Five Years.”

October 1, 2019 - 
Mandatory Parking Garage Inspections Coming to New York (19 NYCRR Parts 1202, 1203, 1204):

New York State law now mandates that co-ops and condos with parking garages above/below grade for multiple units must have an initial inspection conducted by a qualified professional engineer by October 1, 2019 at the earliest, and then periodically inspected every three years (plus any NYC requirements that may be forthcoming).

For more information, see: “The New Local Law 11: Periodic Inspections Of Parking Garages.”

October 9, 2019 - 
Anti-Sexual Harassment Policy and Training Program (New York Labor Law Section 201-G, Local Law 96, Local Law 95):

Co-op and condo boards, in their capacity as employers, are required to distribute a sexual harassment policy, display anti-sexual harassment posters, and have employees undergo interactive sexual harassment prevention training by October 9, 2019, and annually each subsequent year.

For more information, see: “New York Enacts Mandatory Sexual Harassment Requirements for Employers."


January 1, 2020 - Elevator Door Lock Monitor System (NYC Building Code Appendix K3 Rule 3.10.12):

By January 1, 2020, all co-ops and condos with automatic elevators in its buildings must confirm that they have elevator door lock monitors in order to comply with the NYC Department of Building’s retroactive requirement.


For more information, see: “Retroactive New Law For NYC Elevators: Door Lock Monitor System.”